# Oak > Oak is an estate management platform for coffee and other cash-crop estates, combining field operations, finance automation, hardware-assisted attendance and weighment capture, market intelligence, and web management workflows. This file contains the complete text of Oak's public marketing website. Each canonical page is also available individually by requesting its URL with `Accept: text/markdown`. ## Marketing pages - [Oak | Coffee Estate Management Platform](https://oak.farm): Coffee Estate Management Simplified - [About Us | Oak](https://oak.farm/about): Learn about Oak's mission, and its founders - [Contact Us | Oak](https://oak.farm/contact): Contact Oak about estate management, onboarding, and support. - [Pricing | Oak](https://oak.farm/pricing): Simple and transparent pricing for Oak's estate management platform - [FAQ | Oak](https://oak.farm/faq): Frequently asked questions about Oak's estate management platform - [Attendance & Work Tracking | Oak](https://oak.farm/features/attendance-work-tracking): Record daily attendance, link workers to activities, land, and inventory, and track every detail of who did what, where, and how much. - [BioMark - Biometric Attendance Device | Oak](https://oak.farm/features/biomark): Our flagship biometrics device with state-of-the-art capacitive fingerprint sensor. Works offline with automatic WiFi/Bluetooth sync and 30-day battery life. - [Ant Biometric Weighing Scale | Oak](https://oak.farm/features/ant-weighing-scale): Capture estate weighments digitally, identify workers with BioMark fingerprints, split family totals, queue pending entries for later sync, and print receipts. - [Specialty Coffee, Harvest, & Traceability | Oak](https://oak.farm/features/harvest-traceability): Complete harvest and processing module with lot management, custom processing parameters, and full traceability from plant to cup. - [Coffee Market Prices & Analysis for Estates | Oak](https://oak.farm/features/coffee-market-analysis): Follow Coffee Board prices, Arabica and Robusta futures, ICO indicators, ICTA auctions, export data, source reports, and trends in one Oak market view. - [Finances, Automated | Oak](https://oak.farm/features/finances): Calculate weekly payments, bonuses, and repay loans with ease. Track estate-wide expenses, income from sales, and generate reports. - [Workers & Groups Management | Oak](https://oak.farm/features/workers-groups): Easily manage your workforce with groups & families, family-linked loans, commissions, advanced analytics, and flexible wage tracking. - [Flexible Activities | Oak](https://oak.farm/features/activities): Setup fixed, time, or quantity-based activities. Customize contracts with commissions and withholding. Group similar activities and get powerful analytics. - [Daily Planner for Estate Teams | Oak](https://oak.farm/features/daily-planner): Assign estate tasks by date, priority, category, and team member. Track pending, in-progress, completed, and overdue work with Oak's Daily Planner. - [Land & Crop Control | Oak](https://oak.farm/features/land-crop): Define blocks, plant primary and secondary crops, track spacing, varietals, elevation, and planting data to stay in control of your estate's growth. - [Inventory & Machinery Tracking | Oak](https://oak.farm/features/inventory-machinery): Manage goods for sale, consumables, tools, and machinery effortlessly. Track lots, assignments, repairs, usage, and critical maintenance. - [Estate Vehicle Management Software | Oak](https://oak.farm/features/vehicle-management): Manage tractors and estate vehicles with profiles, documents, fuel, service, repairs, expenses, operator assignments, downtime, and reminders in Oak. - [Weather Forecasts & Rainfall Analytics | Oak](https://oak.farm/features/weather): Get accurate 48-hour and 7-day weather forecasts for your estate. Track daily rainfall and access month-by-month and annual rainfall analytics. - [User Management & Access Controls | Oak](https://oak.farm/features/user-management): Collaborate with supervisors to manage all aspects of your estate. Create custom roles, control who sees what with powerful access controls. - [Segments - Multi-Estate Management | Oak](https://oak.farm/features/segments): Manage multiple small estates inside a larger estate, or groups with different payment days in a week. - [Fraud Prevention & Data Security | Oak](https://oak.farm/features/fraud-prevention): Lock your work records and weekly payment data to prevent unauthorized edits. BioMark provides reliable biometric verification for workers. - [Multi-Language Support | Oak](https://oak.farm/features/languages): Use Oak in English, Hindi, Kannada, Tamil, Bengali, Vietnamese, and more. Designed for diverse agricultural workforces. - [Cross-Platform - iOS, Android & Web | Oak](https://oak.farm/features/cross-platform): Use Oak on your iPhone, iPad, Android phone or tablet, and on the web. Your data syncs seamlessly across all devices. - [Terms & Conditions | Oak](https://oak.farm/terms): Terms and conditions for using Oak's estate management platform - [Privacy Policy | Oak](https://oak.farm/privacy): Privacy policy for Oak's estate management platform - [Shipping & Returns | Oak](https://oak.farm/shipping-returns): Shipping and returns policy for Oak's estate management platform - [Cancellations & Refunds | Oak](https://oak.farm/cancellations-refunds): Cancellations and refunds policy for Oak's estate management platform ## Complete marketing content ### Oak | Coffee Estate Management Platform > Coffee Estate Management Simplified Canonical URL: Coffee Estate Management Simplified. Oak is the collaborative system-of-record platform built for supervisors and owners to effortlessly manage workers, crops, land, inventory, finances, and daily operations - all in one app. Coffee • Areca • Pepper • Cocoa • Cardamom _Image: Finances Hero_ _Image: Activities Hero_ _Image: Inventory Hero_ Powering Estates You Know and Trust [_Image: Bettadamalali Estate_](https://bettadamalaliestate.com/)[_Image: Sangameshwar Coffee Estates_](https://www.sangameshwar.com/)[_Image: Benki Brewing Tools_](https://www.benkibrewingtools.com/)[_Image: Salawara Estate_](https://www.instagram.com/salawaraestate/) _Image: Amritanjali Estate_ #### Features See how Oak simplifies estate management, covering every detail from workers and crops to finances and inventory. ##### People & Daily Work ###### Attendance & Work Tracking Record daily attendance, link workers to activities, land, and inventory, and track every detail of who did what, where, and how much. Learn More → _Image: Workers recording daily estate work_ ###### Workers & Groups Management Easily manage your workforce with groups & families, family-linked loans, commissions, advanced analytics, and flexible wage tracking with support for withholding. Learn More → _Image: Estate supervisors managing their workforce_ ###### Flexible Activities Setup fixed / time /quantity-based activities. Customize contracts with commissions and withholding. Group similar activities and get powerful analytics. Learn More → _Image: Estate workers carrying out a field activity_ ###### Daily Planner Assign daily tasks, priorities, and status to keep field teams aligned. Available on mobile and selected estates on web. Learn More → _Image: Estate supervisor planning the day's field work_ ##### Connected Operations & Assets ###### BioMark Our flagship biometrics device with state-of-the-art capacitive fingerprint sensor. Works offline with automatic WiFi/Bluetooth sync and 30-day battery life. Learn More → _Image: Oak BioMark fingerprint device_ ###### Ant Biometric Weighing Scale Pair Ant Scale with BioMark to identify enrolled workers by fingerprint, capture each bag, split family totals, queue entries offline, and print worker-linked receipts. Learn More → _Image: Biometric worker-linked coffee weighment with Ant Scale_ ###### Inventory & Machinery Tracking Manage goods for sale, consumables, tools, and machinery effortlessly - track lots, assignments, repairs, usage, and critical maintenance. Learn More → _Image: Estate inventory, warehouse, and machinery_ ###### Vehicle Management Track profiles, documents, fuel, service and repair history, expenses, assigned operators, and reminders. Learn More → _Image: Estate tractor used for vehicle management_ ##### Crops, Harvest & Business ###### Land & Crop Control Define blocks, plant primary and secondary crops, track spacing, varietals, elevation, and planting data to stay in control of your estate's growth Learn More → _Image: Coffee estate land and crops_ ###### Specialty Coffee, Harvest, & Traceability Complete harvest and processing module with lot management, custom processing parameters, and full traceability from plant to cup. Learn More → _Image: Harvested coffee gathered for processing_ ###### Finances, automated. Calculate weekly payments, bonuses, and repay loans with ease. Track estate-wide expenses, income from sales, and generate reports. Perform annual settlements with support for bonuses & PF. Learn More → _Image: Workers receiving their weekly estate payments_ ###### Coffee Market Analysis Follow Coffee Board prices, futures, ICO indicators, export data, trends, and source reports in one daily market view. Learn More → _Image: Coffee market charts and analysis screens_ ##### Weather Get accurate 48 hour and 7 day forecasts for your estate, track daily rainfall and get month-by-month and annual rainfall analytics. ##### User Management Collaborate with your supervisors to manage all aspects of your estate. Create custom roles, control who sees what - all with powerful access controls. ##### Segments Manage multiple small estates inside a larger estate, or groups with different payment days in a week. ##### Fraud Prevention Lock your work records and weekly payment data to prevent unauthorized edits. BioMark provides reliable biometric verification for workers. ##### English हिन्दी ಕನ್ನಡ தமிழ் বাংলা Tiếng Việt ##### Runs Everywhere Use Oak on your iPhone, iPad, Android phone or tablet, and on the web #### You’re Not Alone. Hear from Others. Discover how Oak is already transforming estates just like yours—straight from estate owners. "Switching to Oak transformed how we run our estate. We used to spend hours each week buried in notebooks, making errors and chasing details. Now, supervisors effortlessly log tasks, attendance, and inventory, and our financials are clear and automated. Oak didn't just simplify things—it gave us our time back." Ramdev Gowda Bettadamalali Estate “Oak has changed how our coffee estate runs. My supervisors log attendance, activities, and inventory right from the field, and Oak turns it all into clear weekly payment summaries for every worker. I finally have real-time visibility into costs and yields—without a single notebook in sight. Gives us more control over finances without the need of a writer” Joyce Saldanha Amritanjali Estate #### Pricing Simple, transparent pricing for every estate. The annual plan includes all app features and virtual onboarding over video calls during your first month. On-estate onboarding visits—where we travel to your estate and onboard you and your staff—are optional and priced separately. [21-day money-back guarantee Oak Standard Plan ₹42,480per estate / year (inclusive of GST) Includes 3 Users • All App Features • Video-call Onboarding • WhatsApp Support Not included: Hardware integrations (printer/biometrics) In-person on-estate onboarding _Image: Plant illustration_](https://oak.farm/pricing) ₹5,900per additional user / year (incl. GST) ₹11,800per BioMark device (incl. GST) ₹11,800on-estate onboarding (per visit · incl. GST) ### Frequently Asked Questions Find answers to common questions about Oak's estate management platform. If you don't find what you're looking for, please [contact us.](https://oak.farm/contact) GeneralPricingFeatures ##### What crops does Oak currently support? Oak currently supports a wide range of crops including coffee, areca nut, pepper, and many more crops. Oak is versatile and can be customized to support any crop type even if it's not listed. We're also constantly adding support for more crop types based on customer feedback. ##### Will I get help onboarding my estate? Yes. Virtual onboarding over video calls is included with your plan. During the first month, we hold multiple weekly calls to understand your estate and help you get started. You will also have video walkthroughs in different languages and WhatsApp support. If you prefer in-person help, an optional on-estate onboarding visit is available for ₹11,800 per visit (inclusive of 18% GST); our team travels to your estate and onboards you and your staff. The on-estate visit is separate from the included virtual onboarding. ##### I am not satisfied with the platform, can I get a refund? Yes, we offer a 21-day money back guarantee. If you are not satisfied with the platform, you can request a refund within 21 days of your purchase. Please contact us at support@oak.com to initiate the refund process. ##### How secure is my estate data? We take data security very seriously. All data is encrypted both in transit and at rest. We use industry-standard security protocols. Your estate data always remains yours and is never shared with anyone. We do not sell your data to third parties. ##### Can I access Oak on multiple devices? Yes, Oak is accessible across all your devices. Use it on your desktop, tablet, or mobile phone with a consistent experience. Please note that we limit the number of devices to 1 per user. If you need to access Oak on more devices, you can purchase additional user licenses. --- ### About Us | Oak > Learn about Oak's mission, and its founders Canonical URL: #### About us At Oak, we are building a platform to tackle the comprehensive challenges faced by coffee estates with innovative software and hardware that helps save estates time and money. Oak is a product of Team Black Box, to learn more about us click the logo below [_Image: Team Black Box_](https://teamblackbox.in) --- ### Contact Us | Oak > Contact Oak about estate management, onboarding, and support. Canonical URL: ### Contact Us We'd love to hear from you ##### For New Users If you are a new user and have questions, please fill up the getting started form and add any additional questions there. We respond to all requests within 1 hour (latest in 24 hours) on your WhatsApp number you provide on the form. Get Started ##### For Existing Users If you are already a user, please use the dedicated WhatsApp group to reach out to us for the fastest response. #### Other Ways to Reach Us ##### Email support @ oak.farm ##### Instagram [@oakapp.in](https://www.instagram.com/oakapp.in/) --- ### Pricing | Oak > Simple and transparent pricing for Oak's estate management platform Canonical URL: #### Pricing Simple, transparent pricing for every estate. The annual plan includes all app features and virtual onboarding over video calls during your first month. On-estate onboarding visits—where we travel to your estate and onboard you and your staff—are optional and priced separately. [21-day money-back guarantee Oak Standard Plan ₹42,480per estate / year (inclusive of GST) Includes 3 Users • All App Features • Video-call Onboarding • WhatsApp Support Not included: Hardware integrations (printer/biometrics) In-person on-estate onboarding _Image: Plant illustration_](https://oak.farm/pricing) ₹5,900per additional user / year (incl. GST) ₹11,800per BioMark device (incl. GST) ₹11,800on-estate onboarding (per visit · incl. GST) ### Frequently Asked Questions Find answers to common questions about Oak's estate management platform. If you don't find what you're looking for, please [contact us.](https://oak.farm/contact) GeneralPricingFeatures ##### What crops does Oak currently support? Oak currently supports a wide range of crops including coffee, areca nut, pepper, and many more crops. Oak is versatile and can be customized to support any crop type even if it's not listed. We're also constantly adding support for more crop types based on customer feedback. ##### Will I get help onboarding my estate? Yes. Virtual onboarding over video calls is included with your plan. During the first month, we hold multiple weekly calls to understand your estate and help you get started. You will also have video walkthroughs in different languages and WhatsApp support. If you prefer in-person help, an optional on-estate onboarding visit is available for ₹11,800 per visit (inclusive of 18% GST); our team travels to your estate and onboards you and your staff. The on-estate visit is separate from the included virtual onboarding. ##### I am not satisfied with the platform, can I get a refund? Yes, we offer a 21-day money back guarantee. If you are not satisfied with the platform, you can request a refund within 21 days of your purchase. Please contact us at support@oak.com to initiate the refund process. ##### How secure is my estate data? We take data security very seriously. All data is encrypted both in transit and at rest. We use industry-standard security protocols. Your estate data always remains yours and is never shared with anyone. We do not sell your data to third parties. ##### Can I access Oak on multiple devices? Yes, Oak is accessible across all your devices. Use it on your desktop, tablet, or mobile phone with a consistent experience. Please note that we limit the number of devices to 1 per user. If you need to access Oak on more devices, you can purchase additional user licenses. --- ### FAQ | Oak > Frequently asked questions about Oak's estate management platform Canonical URL: ### Frequently Asked Questions Find answers to common questions about Oak's estate management platform. If you don't find what you're looking for, please [contact us.](https://oak.farm/contact) GeneralPricingFeatures ##### What crops does Oak currently support? Oak currently supports a wide range of crops including coffee, areca nut, pepper, and many more crops. Oak is versatile and can be customized to support any crop type even if it's not listed. We're also constantly adding support for more crop types based on customer feedback. ##### Will I get help onboarding my estate? Yes. Virtual onboarding over video calls is included with your plan. During the first month, we hold multiple weekly calls to understand your estate and help you get started. You will also have video walkthroughs in different languages and WhatsApp support. If you prefer in-person help, an optional on-estate onboarding visit is available for ₹11,800 per visit (inclusive of 18% GST); our team travels to your estate and onboards you and your staff. The on-estate visit is separate from the included virtual onboarding. ##### I am not satisfied with the platform, can I get a refund? Yes, we offer a 21-day money back guarantee. If you are not satisfied with the platform, you can request a refund within 21 days of your purchase. Please contact us at support@oak.com to initiate the refund process. ##### How secure is my estate data? We take data security very seriously. All data is encrypted both in transit and at rest. We use industry-standard security protocols. Your estate data always remains yours and is never shared with anyone. We do not sell your data to third parties. ##### Can I access Oak on multiple devices? Yes, Oak is accessible across all your devices. Use it on your desktop, tablet, or mobile phone with a consistent experience. Please note that we limit the number of devices to 1 per user. If you need to access Oak on more devices, you can purchase additional user licenses. --- ### Attendance & Work Tracking | Oak > Record daily attendance, link workers to activities, land, and inventory, and track every detail of who did what, where, and how much. Canonical URL: _Image: Attendance & Work Tracking_ ### Attendance & Work Tracking Record daily attendance, link workers to activities, land, and inventory, and track every detail of who did what, where, and how much. With Oak's attendance and work tracking, you can easily record daily worker attendance, assign workers to specific activities, track which land parcels they worked on, and what inventory they used. This comprehensive system gives you complete visibility into your workforce's daily operations, making it easy to monitor productivity and calculate accurate payments. #### Key Features - **Daily Attendance Recording:** Capture worker attendance with precision, including check-in and check-out times for accurate work duration tracking. - **Activity Linking:** Connect each worker's attendance to specific activities, ensuring clear accountability and productivity tracking. - **Land Parcel Tracking:** Know exactly which blocks or sections of your estate each worker was assigned to on any given day. - **Inventory Usage:** Track tools, equipment, and consumables used by workers during their shifts. - **Complete Audit Trail:** Maintain a comprehensive record of who did what, where, and when across your entire estate. #### Seamless Integration with BioMark For automated biometric attendance capture, pair your attendance tracking with [BioMark](https://oak.farm/features/biomark)—our flagship biometrics device that works reliably even with dirty or damaged fingers. #### Accurate Payment Calculations The attendance data feeds directly into Oak's [financial automation](https://oak.farm/features/finances) system, ensuring that weekly payments, overtime, and bonuses are calculated accurately based on actual work performed. [← Back to all features](https://oak.farm/#features) --- ### BioMark - Biometric Attendance Device | Oak > Our flagship biometrics device with state-of-the-art capacitive fingerprint sensor. Works offline with automatic WiFi/Bluetooth sync and 30-day battery life. Canonical URL: _Image: BioMark Device_ ### BioMark Our flagship biometrics device with state-of-the-art capacitive fingerprint sensor. Works offline with automatic WiFi/Bluetooth sync and 30-day battery life. BioMark revolutionizes attendance tracking with its advanced capacitive fingerprint sensor that works reliably even with dirty or damaged fingers—perfect for agricultural environments. The device operates completely offline, automatically syncing data via WiFi or Bluetooth when connectivity is available. With an impressive 30-day battery life and USB-C charging, BioMark automates daily attendance with precise check-in and check-out times, enabling accurate work duration tracking. Deploy multiple BioMark devices across your estate to parallelize attendance capture during busy periods. #### Key Specifications - **Advanced Fingerprint Sensor:** State-of-the-art capacitive technology that works with dirty, wet, or even slightly damaged fingers—designed specifically for agricultural workers. - **30-Day Battery Life:** Long-lasting rechargeable battery ensures uninterrupted operation even in remote locations. - **USB-C Charging:** Modern, universal charging standard for convenient power management. - **Offline Operation:** Captures attendance data without requiring constant internet connectivity. - **Automatic Sync:** Seamlessly syncs data via WiFi or Bluetooth when connection is available. #### Built for Estate Operations BioMark was designed with estate managers in mind. The device handles the unique challenges of agricultural environments where workers often have rough, calloused, or dirty hands. Unlike traditional fingerprint scanners that struggle in these conditions, BioMark's advanced sensor technology ensures reliable recognition every time. #### Scale as You Grow An estate can deploy one or more BioMark devices simultaneously to parallelize attendance capture. This is especially valuable during harvest season when large numbers of workers need to check in at the start of the day. Multiple devices eliminate queues and get your workforce into the field faster. #### Precise Time Tracking BioMark captures both check-in and check-out times, enabling accurate calculation of work duration. This data integrates seamlessly with Oak's [Attendance & Work Tracking](https://oak.farm/features/attendance-work-tracking) and [Finances](https://oak.farm/features/finances) modules for automated wage calculations. ##### Pricing BioMark is available at **₹11,800** (inclusive of 18% GST) per device. [← Back to all features](https://oak.farm/#features) --- ### Ant Biometric Weighing Scale | Oak > Capture estate weighments digitally, identify workers with BioMark fingerprints, split family totals, queue pending entries for later sync, and print receipts. Canonical URL: _Image: Coffee bags beside a digital estate weighing scale_ ### Ant Biometric Weighing Scale Connect estate weighments to the right worker using BioMark fingerprint identification, digital scale readings, and Oak's operational records. Ant Scale connects a supported weighing scale to Oak through a configured USB-powered Bluetooth Low Energy bridge. Teams can capture bag weights directly, review adjustments, and save a clear total without retyping readings from a paper register. #### Fingerprint-to-weighment identification When a configured [BioMark](https://oak.farm/features/biomark) device is connected, a worker can be identified by fingerprint before the weighment is saved. The recorded weight can then carry the worker, group, and family context already managed in Oak. Teams can also select a worker manually when biometric identification is not being used. #### Designed for estate weighment workflows - **Direct digital capture:** Record individual bags, gross weight, adjustments, and the final total from the connected scale workflow. - **Family splits:** Divide a weighment across selected family members, allocating the total evenly across those selected. - **Offline queue:** Keep pending entries on the device when connectivity is unreliable and sync them when the network returns. - **Printed receipts:** Use a compatible Bluetooth thermal printer for worker and family weighment receipts. #### Hardware requirements Digital capture requires a configured Ant Scale USB-powered BLE bridge, a supported scale, and a compatible Bluetooth device. Web access also depends on browser Bluetooth support. BioMark and thermal-printer connections are optional integrations. [← Back to all features](https://oak.farm/#features) --- ### Specialty Coffee, Harvest, & Traceability | Oak > Complete harvest and processing module with lot management, custom processing parameters, and full traceability from plant to cup. Canonical URL: _Image: Specialty Coffee, Harvest, & Traceability_ ### Specialty Coffee, Harvest, & Traceability Complete harvest and processing module with lot management, custom processing parameters, and full traceability from plant to cup. Our new harvest module was built from the ground up to track every step of your coffee journey—from harvest through processing to sale. With special emphasis on specialty coffee, the system supports unlimited custom parameters and processing methods including fermentation tracking. The comprehensive lot management system handles complex operations like merging and splitting lots as your processing evolves. Oak serves as the operating system for your entire estate, and with the harvest module, you can generate complete traceability reports for every lot—tracking coffee all the way down to the specific plant and worker who harvested it. #### Complete Harvest Tracking - **Harvest Recording:** Track daily cherry collection with details on quantity, quality, and the specific blocks or plants harvested. - **Worker Attribution:** Know exactly which workers picked which coffee, enabling quality incentives and accountability. - **Block-Level Data:** Correlate harvest data with specific land parcels for variety-specific processing decisions. #### Specialty Coffee Processing - **Custom Processing Methods:** Define and track any processing method—washed, natural, honey, anaerobic, or your own experimental techniques. - **Fermentation Tracking:** Monitor fermentation duration, temperature, pH levels, and other critical parameters for consistent quality. - **Unlimited Parameters:** Add custom data fields to track whatever matters for your specific processing protocols. #### Lot Management - **Lot Creation:** Create lots from harvested coffee with full provenance data attached. - **Merge & Split:** Combine lots when needed or split them for different processing paths—all while maintaining complete traceability. - **Processing History:** Track every transformation a lot undergoes from cherry to green bean. #### Complete Traceability Reports Generate comprehensive traceability reports for any lot of coffee. These reports include: - Exact harvest dates and locations (down to specific plants) - Workers who picked the coffee - Complete processing history with all parameters - Lot transformations (merges, splits) - Quality scores and cupping notes - Sale and buyer information These reports are invaluable for specialty coffee buyers who increasingly demand transparency and for certifications that require detailed provenance documentation. #### Beyond Coffee While optimized for specialty coffee, the harvest module works equally well for other crops. Track pepper harvests, areca nut processing, or any crop that benefits from detailed lot management and traceability. [← Back to all features](https://oak.farm/#features) --- ### Coffee Market Prices & Analysis for Estates | Oak > Follow Coffee Board prices, Arabica and Robusta futures, ICO indicators, ICTA auctions, export data, source reports, and trends in one Oak market view. Canonical URL: _Image: Coffee market charts and source reports in Oak_ ### Coffee Market Analysis Bring domestic prices, international indicators, auction results, exports, trends, and original reports into one daily market view. Oak's Coffee Market Analysis helps estate teams review market signals without searching through separate reports and spreadsheets. It combines curated Coffee Board and ICO data into an app-ready view while keeping the underlying source context visible. #### Market information in one place - **Domestic coffee prices:** Compare available Arabica and Robusta parchment and cherry price ranges and their trends. - **International context:** Review Arabica and Robusta futures alongside ICO indicator references. - **Auction and export updates:** See ICTA auction data and Coffee Board export-period comparisons when those sources are available. - **Source reports:** Open the supporting Coffee Board report and keep official narrative separate from Oak's calculated summaries. #### Dates that explain the data A daily market view can contain several different market events. Oak preserves the Coffee Board report date, futures price date, ICO reference date, ICTA auction date, raw-price date, and export period instead of presenting them as though every value came from the same day. #### Decision support, with the sources attached Market Analysis organizes published source data for comparison and planning. It does not represent a live commodity quote or a guaranteed estate sale price. [← Back to all features](https://oak.farm/#features) --- ### Finances, Automated | Oak > Calculate weekly payments, bonuses, and repay loans with ease. Track estate-wide expenses, income from sales, and generate reports. Canonical URL: _Image: Finances Automation_ ### Finances, Automated Calculate weekly payments, bonuses, and repay loans with ease. Track estate-wide expenses, income from sales, and generate reports. Oak's financial tools automate complex calculations for your estate. Calculate weekly payments and bonuses accurately, manage loan repayments, and track all estate expenses and income from sales. Generate comprehensive financial reports for any time period, and streamline annual settlements including bonuses and provident fund contributions. Oak's financial automation saves time and reduces errors in your payment processes. #### Weekly Payment Calculation - **Automatic Wage Calculation:** Based on attendance records and activity rates, Oak automatically calculates what each worker is owed. - **Multiple Payment Types:** Handle fixed wages, piece-rate payments, time-based wages, and combinations thereof. - **Withholding Support:** Automatically apply withholding rules for loans, advances, or other deductions. - **Commission Tracking:** Calculate and track commissions for supervisors or gang leaders based on their team's output. #### Loan Management - **Loan Disbursement:** Record loans given to workers with terms and repayment schedules. - **Family-Linked Loans:** Track loans across family groups with flexible repayment allocation. - **Automatic Deductions:** Configure automatic loan repayments from weekly wages. - **Balance Tracking:** Always know outstanding loan balances for each worker or family. #### Estate Financial Tracking - **Expense Recording:** Track all estate expenses categorized by type—labor, materials, equipment, services, and more. - **Income from Sales:** Record sales of produce, harvest, or other estate outputs with buyer details and payment tracking. - **Cash Flow Visibility:** Understand your estate's financial health with clear income and expense summaries. #### Annual Settlements & Compliance - **Bonus Calculations:** Automatically calculate annual bonuses based on your configured rules and worker tenure. - **Provident Fund (PF):** Track PF contributions and generate reports for compliance. - **Settlement Reports:** Generate comprehensive annual settlement statements for each worker. #### Comprehensive Reporting Generate detailed financial reports including: - Weekly payment summaries - Monthly and annual expense reports - Worker-wise payment history - Loan outstanding reports - Activity-wise cost analysis - Block-wise expense tracking All reports can be exported for your records or for sharing with accountants and auditors. [← Back to all features](https://oak.farm/#features) --- ### Workers & Groups Management | Oak > Easily manage your workforce with groups & families, family-linked loans, commissions, advanced analytics, and flexible wage tracking. Canonical URL: _Image: Workers & Groups Management_ ### Workers & Groups Management Easily manage your workforce with groups & families, family-linked loans, commissions, advanced analytics, and flexible wage tracking with support for withholding. Oak offers comprehensive workers and groups management to help you organize your estate workforce efficiently. Create worker groups and family connections to manage complex relationships. Track family-linked loans, calculate commissions, and access detailed analytics about your workforce performance. Our flexible wage tracking system supports various payment methods and handles withholding scenarios automatically. #### Worker Profiles - **Comprehensive Records:** Maintain detailed profiles for each worker including personal information, employment history, and skill sets. - **Document Management:** Store important documents like ID proofs, contracts, and certifications. - **Status Tracking:** Track active, inactive, and seasonal workers with ease. #### Groups & Families - **Work Groups:** Organize workers into gangs, teams, or groups based on their work assignments or supervisors. - **Family Connections:** Link workers who belong to the same family for coordinated loan management and payment tracking. - **Supervisor Assignment:** Assign group leaders and track their team's performance. #### Flexible Wage Tracking - **Multiple Wage Types:** Support for daily wages, piece-rate payments, hourly rates, and combination structures. - **Activity-Based Rates:** Configure different rates for different activities, allowing workers to earn based on the work they perform. - **Withholding Rules:** Set up automatic withholding for loans, advances, PF contributions, or other deductions. #### Commission Management - **Supervisor Commissions:** Automatically calculate commissions for gang leaders based on their team's output. - **Flexible Rules:** Configure commission percentages, fixed amounts, or tiered structures. - **Transparent Tracking:** Both supervisors and management can see how commissions are calculated. #### Advanced Analytics Gain deep insights into your workforce with analytics that help you make better decisions: - Worker productivity trends over time - Group performance comparisons - Attendance patterns and reliability scores - Cost-per-unit analysis by worker or group - Seasonal workforce planning insights [← Back to all features](https://oak.farm/#features) --- ### Flexible Activities | Oak > Setup fixed, time, or quantity-based activities. Customize contracts with commissions and withholding. Group similar activities and get powerful analytics. Canonical URL: _Image: Flexible Activities_ ### Flexible Activities Setup fixed, time, or quantity-based activities. Customize contracts with commissions and withholding. Group similar activities and get powerful analytics. Oak's activity system lets you define work based on your needs. Create fixed-rate activities, time-based tasks, or quantity-based work. Customize each activity with specific commission structures and withholding rules. Related activities can be grouped for better organization, and our analytics provide deep insights into productivity and efficiency across your entire estate. #### Activity Types - **Fixed-Rate Activities:** Define activities that pay a fixed amount regardless of time spent—ideal for tasks like "clean one block" or "repair fence section." - **Time-Based Activities:** Pay workers based on hours or days worked, with support for overtime calculations. - **Quantity-Based Activities:** Perfect for piece-rate work like harvesting—pay per kilogram picked, per tree pruned, or per area weeded. - **Hybrid Activities:** Combine base pay with quantity bonuses for activities that benefit from both structures. #### Customizable Compensation - **Rate Configuration:** Set rates per activity with support for different rates based on worker category or experience level. - **Commission Structures:** Configure commission payments for supervisors or gang leaders based on their team's output on specific activities. - **Withholding Rules:** Apply activity-specific withholding for equipment usage fees, advance recovery, or other deductions. #### Activity Grouping - **Logical Categories:** Group related activities (e.g., all harvesting activities, all maintenance tasks) for easier management. - **Aggregated Reporting:** View analytics at both individual activity and group level. - **Streamlined Selection:** Workers and supervisors can quickly find relevant activities through organized groupings. #### Powerful Analytics Understand your estate's operations with detailed activity analytics: - Cost per activity over time - Productivity comparisons across workers and groups - Seasonal activity patterns - Block-wise activity distribution - Efficiency metrics and trend analysis These insights help you optimize operations, identify bottlenecks, and make data-driven decisions about resource allocation. #### Integration with Attendance Activities integrate seamlessly with [Attendance & Work Tracking](https://oak.farm/features/attendance-work-tracking). When recording attendance, workers are linked to the activities they performed, creating a complete picture of daily operations. [← Back to all features](https://oak.farm/#features) --- ### Daily Planner for Estate Teams | Oak > Assign estate tasks by date, priority, category, and team member. Track pending, in-progress, completed, and overdue work with Oak's Daily Planner. Canonical URL: _Image: Estate supervisor planning daily field work_ ### Daily Planner Turn the estate's daily priorities into clear assignments your team can follow, update, and review. Oak's Daily Planner keeps field work, maintenance, harvest, inventory, administration, quality, and safety tasks in one dated plan. Owners and supervisors can assign work to team members and see what is pending, in progress, completed, cancelled, or overdue. #### Plan the work, not just the date - **Clear priorities:** Mark work as low, medium, high, or urgent so the most important jobs stand out. - **Practical categories:** Organize tasks around real estate workflows, from field work and harvest to maintenance and safety. - **Named responsibility:** Assign a task to one or more estate team members and filter the plan by assignee. - **Useful detail:** Add due times, checklists, attachments, and comments when a task needs more than a title. #### Follow work through completion Status updates make progress visible without relying on calls or handwritten notes. For work that needs a second review, the planner can require confirmation before completion is approved. #### Built for field and office teams Daily Planner is available in Oak's mobile app, with web access available to selected estates. It complements Oak's [attendance and work tracking](https://oak.farm/features/attendance-work-tracking) by giving teams a forward-looking plan alongside the work they have already recorded. [← Back to all features](https://oak.farm/#features) --- ### Land & Crop Control | Oak > Define blocks, plant primary and secondary crops, track spacing, varietals, elevation, and planting data to stay in control of your estate's growth. Canonical URL: _Image: Land & Crop Control_ ### Land & Crop Control Define blocks, plant primary and secondary crops, track spacing, varietals, elevation, and planting data to stay in control of your estate's growth. Oak gives you complete control over your land and crops. Define blocks or sections of your estate, record details about primary and secondary crops, and track critical data like spacing, varietals, and elevation. Keep detailed planting records and access this information any time to make better agricultural decisions and optimize your estate's productivity. #### Block Management - **Define Estate Structure:** Create a digital map of your estate by defining blocks, sections, or any land division that matches how you manage your property. - **Hierarchical Organization:** Organize blocks within larger divisions for multi-level estate management. - **Area Tracking:** Record the area of each block for accurate per-hectare calculations and analysis. #### Crop Information - **Primary Crops:** Record the main crop in each block—coffee, areca, pepper, or any crop you cultivate. - **Secondary Crops:** Track intercropping and secondary plantings that share space with your primary crop. - **Varietals:** Record specific varieties (e.g., Chandragiri coffee, SLN 9, Robusta) for variety-specific management and traceability. #### Planting Data - **Plant Count:** Track the number of plants in each block for yield estimation and planning. - **Spacing:** Record plant and row spacing for standardized management practices. - **Planting Date:** Know the age of plants in each block for lifecycle management. - **Replanting History:** Track replanting events and maintain historical records. #### Environmental Factors - **Elevation:** Record elevation data for each block—critical for quality-focused coffee production. - **Soil Type:** Document soil characteristics for targeted fertilization and management. - **Shade Coverage:** Track shade patterns for crops that benefit from shade management. #### Integration Across Oak Land and crop data connects with other Oak modules to provide comprehensive insights: - [Attendance tracking](https://oak.farm/features/attendance-work-tracking) links work to specific blocks - [Harvest module](https://oak.farm/features/harvest-traceability) traces produce back to exact locations - [Financial reports](https://oak.farm/features/finances) can analyze costs and income by block - Activity analytics show productivity patterns across your land [← Back to all features](https://oak.farm/#features) --- ### Inventory & Machinery Tracking | Oak > Manage goods for sale, consumables, tools, and machinery effortlessly. Track lots, assignments, repairs, usage, and critical maintenance. Canonical URL: _Image: Inventory & Machinery Tracking_ ### Inventory & Machinery Tracking Manage goods for sale, consumables, tools, and machinery effortlessly. Track lots, assignments, repairs, usage, and critical maintenance. Oak's inventory management system handles everything from goods for sale to tools and machinery. Track inventory lots, assign equipment to workers or groups, record repairs, monitor usage patterns, and schedule critical maintenance. Our comprehensive approach ensures you always know the status and location of every asset on your estate. #### Inventory Categories - **Goods for Sale:** Track harvested produce, processed goods, and other items intended for sale with lot numbers and quantities. - **Consumables:** Manage fertilizers, pesticides, fuel, and other supplies with usage tracking and reorder alerts. - **Tools:** Keep track of hand tools, small equipment, and implements assigned to workers or stored centrally. - **Machinery:** Manage tractors, sprayers, processing equipment, and other valuable machinery with detailed records. #### Lot Management - **Lot Tracking:** Create and track inventory lots with details like quantity, date received, supplier, and cost. - **FIFO/LIFO Support:** Manage inventory movement with first-in-first-out or last-in-first-out tracking. - **Expiry Management:** Track expiry dates for time-sensitive materials and get alerts before items expire. #### Equipment Assignment - **Worker Assignment:** Assign tools and equipment to individual workers with accountability tracking. - **Group Assignment:** Allocate equipment to work groups or gangs for shared use. - **Location Tracking:** Know where every piece of equipment is at any given time. - **Return Management:** Track equipment returns and condition upon return. #### Maintenance & Repairs - **Maintenance Schedules:** Set up regular maintenance schedules for machinery and get reminders when service is due. - **Repair Records:** Log all repairs with details on what was fixed, parts used, and costs incurred. - **Service History:** Access complete service history for any piece of equipment. - **Downtime Tracking:** Monitor equipment availability and understand downtime patterns. #### Usage Tracking - **Consumption Reports:** Track how consumables are used across activities, blocks, and time periods. - **Equipment Utilization:** Monitor how frequently machinery is used and identify underutilized assets. - **Cost Allocation:** Allocate inventory costs to specific activities or blocks for accurate expense tracking. #### Integration with Operations Inventory data integrates with [attendance records](https://oak.farm/features/attendance-work-tracking) to track which tools and materials were used during specific work sessions. This creates a complete picture of resource utilization and helps optimize both labor and material costs. [← Back to all features](https://oak.farm/#features) --- ### Estate Vehicle Management Software | Oak > Manage tractors and estate vehicles with profiles, documents, fuel, service, repairs, expenses, operator assignments, downtime, and reminders in Oak. Canonical URL: _Image: Tractor managed as an estate vehicle in Oak_ ### Vehicle Management Keep each tractor, pickup, car, trailer, forklift, and two-wheeler visible as an estate asset with its own operating history and costs. Oak gives every vehicle a dedicated profile for its identity, documents, activity, assigned operator, and expenses. Vehicles remain a distinct operations workflow instead of disappearing inside general inventory, making availability and running costs easier to understand. #### One record for the whole vehicle lifecycle - **Vehicle profiles:** Record registration, make, model, fuel type, purchase details, odometer or engine hours, and current operating status. - **Document repository:** Keep registration, insurance, permits, road tax, service bills, warranty, and other vehicle documents with their relevant dates. - **Activity history:** Record fuel refills, readings, service, repairs, tyre changes, downtime, status changes, and notes. - **Reminders:** Surface upcoming document renewals and maintenance work before they are missed. #### Connect people, work, and cost Assign an active estate worker as the vehicle's operator and keep fuel, service, repair, and other vehicle-linked expenses connected to that vehicle. This creates a practical cost-centre view without treating Oak as a generic fleet system. #### Built for mixed estate fleets Vehicle Management supports the machinery estates actually operate, while Oak's separate [Inventory & Machinery](https://oak.farm/features/inventory-machinery) tools continue to manage consumables, lots, tools, and non-vehicle equipment. [← Back to all features](https://oak.farm/#features) --- ### Weather Forecasts & Rainfall Analytics | Oak > Get accurate 48-hour and 7-day weather forecasts for your estate. Track daily rainfall and access month-by-month and annual rainfall analytics. Canonical URL: ### Weather Forecasts & Rainfall Analytics Get accurate 48-hour and 7-day weather forecasts for your estate. Track daily rainfall and access month-by-month and annual rainfall analytics. Weather plays a critical role in estate operations. Oak provides hyperlocal weather forecasts specifically for your estate's location, helping you make informed decisions about daily activities, harvesting schedules, and long-term planning. #### Weather Forecasts - **48-Hour Detailed Forecast:** Hour-by-hour weather predictions including temperature, humidity, wind speed, and precipitation probability. - **7-Day Outlook:** Plan your week with daily forecasts showing expected conditions for the coming days. - **Hyperlocal Accuracy:** Forecasts are tailored to your estate's exact coordinates, not just the nearest city. #### Rainfall Tracking - **Daily Recording:** Log daily rainfall measurements to build a comprehensive precipitation history. - **Automatic Integration:** Weather data automatically correlates with your activity records for analysis. - **Historical Data:** Access past rainfall records to understand patterns and trends. #### Rainfall Analytics - **Monthly Summaries:** View total rainfall for each month with comparisons to previous years. - **Annual Reports:** Comprehensive yearly rainfall data for long-term planning and record-keeping. - **Trend Analysis:** Identify rainfall patterns across seasons to optimize planting and harvesting schedules. - **Block-Level Correlation:** Understand how rainfall impacts productivity across different areas of your estate. #### Plan Better with Weather Intelligence Combine weather forecasts with Oak's [attendance tracking](https://oak.farm/features/attendance-work-tracking) and [activity management](https://oak.farm/features/activities) to optimize your workforce deployment. Schedule weather-sensitive activities when conditions are favorable and adjust plans proactively when rain is expected. [← Back to all features](https://oak.farm/#features) --- ### User Management & Access Controls | Oak > Collaborate with supervisors to manage all aspects of your estate. Create custom roles, control who sees what with powerful access controls. Canonical URL: ### User Management & Access Controls Collaborate with supervisors to manage all aspects of your estate. Create custom roles, control who sees what—all with powerful access controls. Running an estate is a team effort. Oak's user management system lets you bring your supervisors, managers, and office staff onto the platform while maintaining complete control over what each person can see and do. #### Multi-User Collaboration - **Team Access:** Invite supervisors, managers, and staff to use Oak with their own accounts. - **Real-Time Sync:** All users see the same up-to-date information, ensuring everyone is on the same page. - **Activity Attribution:** Track who made what changes and when for complete accountability. #### Custom Roles - **Role-Based Access:** Create roles that match your organizational structure—supervisor, manager, accountant, etc. - **Granular Permissions:** Define exactly what each role can view, create, edit, or delete. - **Flexible Configuration:** Modify roles as your needs evolve without disrupting workflows. #### Access Controls - **Feature-Level Control:** Restrict access to sensitive features like finances or reports based on role. - **Data Visibility:** Control whether users can see wages, loans, or other sensitive worker information. - **Segment Restrictions:** Limit users to specific segments or areas of your estate. #### Use Cases - **Field Supervisors:** Can record attendance and work but cannot view financial data or modify settings. - **Office Manager:** Full access to reports and finances but cannot modify worker records. - **Estate Owner:** Complete access to all features and data across the entire estate. #### Security & Accountability Every action in Oak is logged with the user who performed it. Combined with [fraud prevention](https://oak.farm/features/fraud-prevention) features like data locking, you can be confident that your estate data is secure and changes are traceable. [← Back to all features](https://oak.farm/#features) --- ### Segments - Multi-Estate Management | Oak > Manage multiple small estates inside a larger estate, or groups with different payment days in a week. Canonical URL: ### Segments Manage multiple small estates inside a larger estate, or groups with different payment days in a week. Many estate operations are more complex than a single unit. Oak's segments feature lets you organize your operations into logical divisions while maintaining unified management and reporting. #### What Are Segments? Segments are independent subdivisions within your Oak account. Each segment can have its own workers, payment schedules, and operational settings while sharing common resources and unified reporting at the parent level. #### Use Cases - **Multiple Estates:** Manage several small estates under one account with separate worker pools and financials for each. - **Different Payment Days:** Some workers paid on Saturday, others on Wednesday? Segments keep payment cycles independent. - **Operational Divisions:** Separate coffee processing from field operations, or nursery from main estate. - **Geographic Separation:** Estates in different locations managed as separate segments with their own weather data and land records. #### Segment Independence - **Separate Workers:** Each segment has its own worker roster—no overlap or confusion. - **Independent Payments:** Run weekly payments for each segment on different days without affecting others. - **Isolated Data:** Work records, attendance, and finances are tracked separately per segment. #### Unified Management - **Consolidated Reports:** Generate reports across all segments or drill down into individual ones. - **Shared Settings:** Activities, inventory items, and other configurations can be shared across segments. - **Single Dashboard:** Switch between segments easily while maintaining a unified view of your entire operation. #### Access Control Integration Segments work seamlessly with [user management](https://oak.farm/features/user-management). Assign supervisors to specific segments so they only see and manage their area of responsibility while estate owners maintain visibility across everything. [← Back to all features](https://oak.farm/#features) --- ### Fraud Prevention & Data Security | Oak > Lock your work records and weekly payment data to prevent unauthorized edits. BioMark provides reliable biometric verification for workers. Canonical URL: ### Fraud Prevention & Data Security Lock your work records and weekly payment data to prevent unauthorized edits. BioMark provides reliable biometric verification for workers. Trust is essential in estate management, but verification is better. Oak provides multiple layers of fraud prevention to ensure your records are accurate and tamper-proof. #### Data Locking - **Work Record Locking:** Once the payment week closes, lock work records to prevent any modifications—accidental or intentional. - **Payment Data Protection:** Finalized weekly payments cannot be altered, ensuring what was calculated is what gets paid. - **Audit Trail:** Every change before locking is logged with timestamp and user attribution. - **Selective Unlocking:** Administrators can unlock specific records when corrections are genuinely needed, with full logging. #### Biometric Verification with BioMark [BioMark](https://oak.farm/features/biomark) eliminates attendance fraud by requiring fingerprint verification for each worker: - **No Proxy Attendance:** Workers must be physically present to register their attendance. - **Accurate Time Stamps:** Check-in and check-out times are recorded automatically, eliminating manual entry errors. - **Identity Verification:** Each fingerprint is unique, ensuring the right person is credited for their work. #### Access Control Security - **Role-Based Permissions:** Users can only access and modify data they're authorized to handle. - **Sensitive Data Protection:** Financial information, wages, and loans can be restricted to authorized personnel only. - **Device Limits:** Each user account is limited to one device, preventing credential sharing. #### Comprehensive Audit Logs - **Change Tracking:** Every modification to workers, attendance, or payments is logged. - **User Attribution:** Know exactly who made each change and when. - **Historical Records:** Access complete history of any record to investigate discrepancies. #### Data Integrity You Can Trust Combined with [user management](https://oak.farm/features/user-management) and [automated finances](https://oak.farm/features/finances), Oak's fraud prevention features ensure your estate data remains accurate, secure, and trustworthy. [← Back to all features](https://oak.farm/#features) --- ### Multi-Language Support | Oak > Use Oak in English, Hindi, Kannada, Tamil, Bengali, Vietnamese, and more. Designed for diverse agricultural workforces. Canonical URL: ### Multi-Language Support Use Oak in your preferred language. Designed for diverse agricultural workforces across regions. Agricultural estates often have diverse teams spanning multiple regions and language backgrounds. Oak is built to be accessible to everyone, regardless of their primary language. #### Supported Languages 🇮🇳 English 🇮🇳 हिन्दी Hindi 🇮🇳 ಕನ್ನಡ Kannada 🇮🇳 தமிழ் Tamil 🇮🇳 বাংলা Bengali 🇻🇳 Tiếng Việt Vietnamese #### Designed for Field Use - **Native Language Interface:** All menus, buttons, and labels are translated—not just machine-translated but reviewed for agricultural context. - **Easy Language Switching:** Users can switch languages anytime from the settings menu. - **Per-User Setting:** Each user can choose their preferred language independently. #### Video Tutorials in Local Languages Our onboarding includes video walkthroughs of all features, available in multiple languages. This ensures that supervisors and staff can learn Oak in the language they're most comfortable with. #### Growing Language Support We continuously add new languages based on customer feedback. If you need support for a language not listed here, please [contact us](https://oak.farm/contact)—we're always looking to expand our language coverage. [← Back to all features](https://oak.farm/#features) --- ### Cross-Platform - iOS, Android & Web | Oak > Use Oak on your iPhone, iPad, Android phone or tablet, and on the web. Your data syncs seamlessly across all devices. Canonical URL: ### Runs Everywhere Use Oak on your iPhone, iPad, Android phone or tablet, and on the web. Your data syncs seamlessly across all devices. Estate management happens everywhere—in the field, at the office, and at home. Oak is available on all major platforms so you can access your estate data wherever you are. #### Available Platforms iOS iPhone & iPad Android Phones & Tablets Web Any Modern Browser #### Seamless Sync - **Real-Time Updates:** Changes made on one device appear instantly on all others. - **Offline Support:** Continue working without internet connection. Data syncs automatically when you're back online. - **Consistent Experience:** The same features and interface across all platforms—learn once, use anywhere. #### Optimized for Each Platform - **Mobile Apps:** Native iOS and Android apps optimized for touch interaction and field use. - **Tablet Support:** Take advantage of larger screens for data entry and report viewing. - **Web Application:** Full-featured web access for detailed analysis and reporting on desktop computers. #### Field-Ready Mobile Apps Our mobile apps are designed for the realities of field work: - **Fast Loading:** Quick access to attendance and work recording even on slow connections. - **Battery Efficient:** Optimized to minimize battery drain during long field days. - **Offline Mode:** Full functionality in areas with poor or no network coverage. #### Web for Power Users The web application provides additional capabilities for detailed work: - Comprehensive reporting with export options - Bulk data entry and management - Advanced settings and configuration - Multi-window workflows for complex tasks #### One Subscription, All Platforms Your Oak subscription includes access on all platforms. There are no extra charges for using the web app or switching between devices. Check our [pricing page](https://oak.farm/pricing) for details on user limits. [← Back to all features](https://oak.farm/#features) --- ### Terms & Conditions | Oak > Terms and conditions for using Oak's estate management platform Canonical URL: ### Terms & Conditions By downloading or using the app, these terms will automatically apply to you – you should make sure therefore that you read them carefully before using the app. You're not allowed to copy or modify the app, any part of the app, or our trademarks in any way. You're not allowed to attempt to extract the source code of the app, and you also shouldn't try to translate the app into other languages or make derivative versions. The app itself, and all the trademarks, copyright, database rights, and other intellectual property rights related to it, still belong to TeamBlackBox Private related to it, still belong to TeamBlackBox Private Limited. TeamBlackBox Private Limited is committed to ensuring that the app is as useful and efficient as possible. For that reason, we reserve the right to make changes to the app or to charge for its services, at any time and for any reason. We will never charge you for the app or its services without making it very clear to you exactly what you're paying for. The Oak app stores and processes personal data that you have provided to us, to provide our Service. It's your responsibility to keep your phone and access to the app secure. We therefore recommend that you do not jailbreak or root your phone, which is the process of removing software restrictions and limitations imposed by the official operating system of your device. It could make your phone vulnerable to malware/viruses/malicious programs, compromise your phone's security features and it could mean that the Oak app won't work properly or at all. #### Voice Notes and AI Transcription If you record, upload, or request AI transcription of a Voice Note, you represent that you are authorized to do so and that you have provided any notices and obtained any permissions required by applicable law for the people recorded. Estate administrators control whether delayed AI transcription is requested. Voice Note processing is described in our [Privacy Policy](https://oak.farm/privacy). AI transcripts are machine-generated and may contain mistakes, including in names, numbers, accents, and mixed-language speech. You must review a transcript before relying on it. A transcript does not automatically change attendance, payroll, payment, or other operational records. The app does use third-party services that declare their Terms and Conditions. Link to Terms and Conditions of third-party service providers used by the app - [Google Play Services](https://www.google.com/policies/privacy/) - [Google Analytics for Firebase](https://firebase.google.com/policies/analytics) - [Firebase Crashlytics](https://firebase.google.com/support/privacy) - [OpenAI API Services](https://openai.com/policies/data-processing-addendum/) You should be aware that there are certain things that TeamBlackBox Private Limited will not take responsibility for. Certain functions of the app will require the app to have an active internet connection. The connection can be Wi-Fi or provided by your mobile network provider, but TeamBlackBox Private Limited cannot take responsibility for the app not working at full functionality if you don't have access to Wi-Fi, and you don't have any of your data allowance left. If you're using the app outside of an area with Wi-Fi, you should remember that the terms of the agreement with your mobile network provider will still apply. As a result, you may be charged by your mobile provider for the cost of data for the duration of the connection while accessing the app, or other third-party charges. In using the app, you're accepting responsibility for any such charges, including roaming data charges if you use the app outside of your home territory (i.e. region or country) without turning off home territory (i.e. region or country) without turning off data roaming. If you are not the bill payer for the device on which you're using the app, please be aware that we assume that you have received permission from the bill payer for using the app. Along the same lines, TeamBlackBox Private Limited cannot always take responsibility for the way you use the app i.e. You need to make sure that your device stays charged – if it runs out of battery and you can't turn it on to avail the Service, TeamBlackBox Private Limited cannot accept responsibility. With respect to TeamBlackBox Private Limited's responsibility for your use of the app, when you're using the app, it's important to bear in mind that although we endeavor to ensure that it is updated and correct at all times, we do rely on third parties to provide information to us so that we can make it available to you. TeamBlackBox Private Limited accepts no liability for any loss, direct or indirect, you experience as a result of relying wholly on this functionality of the app. At some point, we may wish to update the app. The app is currently available on Android & iOS – the requirements for the both systems(and for any additional systems we decide to extend the availability of the app to) may change, and you'll need to download the updates if you want to keep using the app. TeamBlackBox Private Limited does not promise that it will always update the app so that it is relevant to you and/or works with the Android & iOS version that you have installed on your device. However, you promise to always accept updates to the application when offered to always accept updates to the application when offered to you, We may also wish to stop providing the app, and may terminate use of it at any time without giving notice of termination to you. Unless we tell you otherwise, upon any termination, (a) the rights and licenses granted to you in these terms will end; (b) you must stop using the app, and (if needed) delete it from your device. #### Changes to This Terms and Conditions We may update our Terms and Conditions from time to time. Thus, you are advised to review this page periodically for any changes. We will notify you of any changes by posting the new Terms and Conditions on this page. These terms and conditions are effective as of 2026-08-10 #### Contact Us If you have any questions or suggestions about our Terms and Conditions, do not hesitate to [contact us](https://oak.farm/contact). --- ### Privacy Policy | Oak > Privacy policy for Oak's estate management platform Canonical URL: ### Privacy Policy TeamBlackBox Private Limited built the Oak app as a Commercial app. This SERVICE is provided by TeamBlackBox Private Limited and is intended for use as is. This page is used to inform visitors regarding our policies with the collection, use, and disclosure of Personal Information if anyone decided to use our Service. If you choose to use our Service, then you agree to the collection and use of information in relation to this policy. The Personal Information that we collect is used for providing and improving the Service. We will not use or share your information with anyone except as described in this Privacy Policy. The terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, which are accessible at Oak unless otherwise defined in this Privacy Policy. #### Information Collection and Use For a better experience, while using our Service, we may require you to provide us with certain personally identifiable information, including but not limited to Name, Mobile Number, Email Address, Location. The information that we request will be retained by us and used as described in this privacy policy. The app does use third-party services that may collect information used to identify you. #### Phone Authentication When you choose to add or use phone sign-in, Oak and Firebase process your mobile number and SMS verification request to verify that you control the number, protect your account, and prevent abuse. On web, Firebase also uses a reCAPTCHA challenge for this purpose. Oak does not treat an editable profile phone field as a verified sign-in number. #### Voice Notes and AI Transcription Authorized Oak users may record and upload Voice Notes about estate work. A Voice Note can contain voices, names, work details, and other personal or business information. Voice Notes are private estate records protected by Oak's access controls. When an authorized estate administrator requests a delayed AI transcript, Oak sends the selected audio to a contracted cloud AI service provider only to generate that transcript. Oak stores the original audio, the machine-generated result, and any authorized edit with the Voice Note until the note is deleted or longer retention is required by law. Temporary provider output is not intended to become a public or unrestricted audio link. AI transcripts may be inaccurate, especially for names, numbers, accents, background noise, and mixed languages, and should be reviewed before use. Estates and users who record, upload, or request processing of a Voice Note are responsible for having lawful authority to do so and for providing any notices or obtaining any permissions required for the people recorded. Voice Notes and transcripts remain subject to the same estate access controls and deletion workflow. Links to privacy and data-processing terms of third-party service providers used by the app - [Google Play Services](https://www.google.com/policies/privacy/) - [Google Analytics for Firebase](https://firebase.google.com/policies/analytics) - [Firebase Crashlytics](https://firebase.google.com/support/privacy) - [Firebase Authentication](https://firebase.google.com/support/privacy) - [OpenAI API Services](https://openai.com/policies/data-processing-addendum/) #### Log Data We want to inform you that whenever you use our Service, in a case of an error in the app we collect data and information (through third-party products) on your phone called Log Data. This Log Data may include information such as your device Internet Protocol ("IP") address, device name, operating system version, the configuration of the app when utilizing our Service, the time and date of your use of the Service, and other statistics. #### Cookies Cookies are files with a small amount of data that are commonly used as anonymous unique identifiers. These are sent to your browser from the websites that you visit and are stored on your device's internal memory. This Service does not use these "cookies" explicitly. However, the app may use third-party code and libraries that use "cookies" to collect information and improve their services. You have the option to either accept or refuse these cookies and know when a cookie is being sent to your device. If you choose to refuse our cookies, you may not be able to use some portions of this Service. #### Service Providers We may employ third-party companies and individuals due to the following reasons: - To facilitate our Service; - To provide the Service on our behalf; - To perform Service-related services; or - To assist us in analyzing how our Service is used. We want to inform users of this Service that these third parties have access to their Personal Information. The reason is to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose. #### Security We value your trust in providing us your Personal Information, thus we are striving to use commercially acceptable means of protecting it. But remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security. #### Links to Other Sites This Service may contain links to other sites. If you click on a third-party link, you will be directed to that site. Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. #### Children's Privacy These Services do not address anyone under the age of 13. We do not knowingly collect personally identifiable information from children under 13 years of age. In the case we discover that a child under 13 has provided us with personal information, we immediately delete this from our servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we will be able to do the necessary actions. #### Changes to This Privacy Policy We may update our Privacy Policy from time to time. Thus, you are advised to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page. This policy is effective as of 2026-08-11 #### Contact Us If you have any questions or suggestions about our Privacy Policy, do not hesitate to [contact us](https://oak.farm/contact). --- ### Shipping & Returns | Oak > Shipping and returns policy for Oak's estate management platform Canonical URL: ### Shipping & Returns Policy #### Digital Product Oak is a digital application that does not require physical shipping. All features and services are delivered electronically through our mobile and web applications. #### No Physical Shipping As Oak is a digital estate management platform delivered through mobile and web applications, there are no physical products that require shipping. Your subscription provides you with immediate access to our services upon successful registration and payment processing. Access to Oak is provided through: 1. Mobile applications available on iOS and Android platforms 2. Web application accessible through modern browsers 3. Regular updates delivered electronically #### Returns Policy Due to the digital nature of our service, Oak does not offer returns in the traditional sense. Instead, we provide a comprehensive 21-day money back guarantee that allows you to fully evaluate our platform and get a refund if you are not satisfied within 21 days of your purchase. During this trial period, you can: 1. Access all features of the platform 2. Test compatibility with your estate management needs 3. Receive support from our customer service team 4. Make an informed decision about subscribing We encourage all potential users to take full advantage of this trial period to ensure Oak meets your estate management requirements before subscription. #### Contact Us If you have any questions about our cancellations and refunds policy, please [contact us](https://oak.farm/contact). --- ### Cancellations & Refunds | Oak > Cancellations and refunds policy for Oak's estate management platform Canonical URL: ### Cancellations & Refunds Policy #### 21-day money back guarantee Oak offers a 21-day money back guarantee that allows you to fully evaluate our platform and get a refund if you are not satisfied. #### 21-day money back guarantee We believe in the quality of our service and the value we provide. That is why we offer a comprehensive 21-day money back guarantee that includes: 1. Full access to all platform features and functionality 2. Ability to test with your actual estate data 3. Complete technical support during the trial 4. No credit card or payment information required upfront This 21-day money back guarantee is designed to give you sufficient time to evaluate Oak and determine if it meets your estate management needs. #### No Refund Policy Due to the comprehensive nature of our 21-day money back guarantee, Oak does not offer refunds for subscription payments. We operate on the principle that our 21-day money back guarantee gives users adequate time to evaluate our platform and request a refund if they are not satisfied. #### Subscription Cancellation While we do not provide refunds, you may cancel your subscription at any time. Upon cancellation: 1. You will continue to have access to Oak until the end of your current billing period 2. No further charges will be applied to your account 3. You will lose access to the platform when your current billing period ends 4. Your account data will be retained for a period of 30 days after subscription ends To cancel your subscription, you can use the cancellation option in your account settings or contact our support team. #### Exceptional Circumstances In cases of prolonged service outages or significant technical issues that prevent usage of the platform, Oak may consider service credits or partial refunds on a case-by-case basis. Such determinations are made at the sole discretion of TeamBlackBox Private Limited management. #### Contact Us If you have any questions about our cancellations and refunds policy, please [contact us](https://oak.farm/contact).